Back office AI, estimated in five days.
0101 / 12Manual invoice processing can cost $19 per invoice.
Manual processing can take 15 minutes per document. AI does it in seconds.
Manual back-office work can eat into your margin quietly, every month.
Digiform builds AI back-office workflows that extract, check, route, and reconcile documents — so your team spends less time moving data and more time closing work. We use Agentic Document Extraction (ADE) on any document a human currently re-types into another system: invoices, POs, receipts, contracts, claims, onboarding paperwork.
Built for finance, operations, and founder-led teams processing hundreds or thousands of documents a month.
Every manual document is a tax on your business.
Every email opened, PDF downloaded, line item retyped is operator time you’re paying for — and it doesn’t show up as a line item on any P&L. Invoices are the easiest to dollarize, so we use them as the worked example below. The same math applies to POs, receipts, contracts, claims, and any other document touched by hand.
- Manual processing cost ($15.50 avg × 2,000)
- $31,000
- Late fees + missed early-pay discounts
- $4,200
- Reconciliation errors & rework
- $2,400
- Monthly leak
- $37,600 / mo
Based on industry benchmarks — $12–19/invoice manual cost ¹, 2–3% late-payment penalty rate, 1–2% reconciliation error cost. Actual savings vary by process complexity, exception rate, and implementation scope. The form below produces your estimate.
Same invoice. Two timelines.
The manual path
Single invoice from an existing vendor, line-item match required.
- 00:00Email arrives with PDF attachmentInbox
- 00:02Download, open, scan for vendor + PO #Manual
- 00:05Re-type vendor name, invoice #, date, totalData entry
- 00:11Enter each line item one by one (12 items)Data entry
- 00:14Cross-check PO in separate systemManual
- 00:15Save as "pending" — wait for approvalQueue
The Digiform path
Same invoice. Same accounting system. Different processing layer.
- 00:00Email arrives, auto-routed to processingIngest
- 00:00.4ADE field extraction (vendor, PO, totals, lines)AI
- 00:00.8PO match check against your ERPAI
- 00:01Confidence > 95% → posted to AP queueAI
- 00:01Confidence < 95% → flagged for human reviewException
- 00:01.2Routed for approval per your policyRouted
A selection of past and present clients.
Reduction in per-invoice processing cost in the first quarter after deployment.
Average per-invoice cost across deployments, including exception handling and human review of flagged items.
Compliance incidents. Every system ships with SOC 2 audit logs, access controls, and data-handling policy mapped to your existing stack.
From signed estimate to live workflow, in as little as 6 weeks.
Audit the back office and pick the highest-ROI workflows.
- 2× workflow interviews
- Volume + cost baseline
- Written scope of work
Extraction, classification and routing, wired into your ERP.
- Field-level extraction
- PO & ERP integration
- Exception routing rules
Shadow the first batches, tune thresholds, certify accuracy.
- Parallel run + tuning
- Day-one accuracy ≥ 99%
- Operator training
NavigAIte tracks accuracy and dollars saved as volume shifts.
- Monthly accuracy report
- $ saved vs baseline
- Quarterly tuning
Tell us your monthly document volume. We’ll send a real number back.
Share your volume and current system. A Digiform operator will send back a practical automation estimate — including likely savings, implementation complexity, and where AI should not be used. Within 24 hours a senior operator replies; within 5 business days you get a 4-page written estimate.
Teams processing 500+ invoices, forms, claims, POs, or intake documents per month — or any team with recurring document workflows, manual review steps, or frequent copy/paste between systems.
A 4-page written estimate, ungated and yours to share. Built around your real workflow — not a generic deck.
- ✓A rough savings estimateBased on your monthly document volume, current tooling, and benchmark unit costs — itemized.P. 1
- ✓Which workflow to automate firstA recommendation grounded in volume, exception rate, and integration path — plus the workflows we'd hold off on.P. 2
- ✓Likely systems & integration complexityThe specific tools we'd connect, the work involved, the timeline, and a fixed-price scope.P. 3
- ✓A clear next step — if the numbers justify it3-year ROI, payback period, and every assumption shown. If the math doesn't justify a build, we'll say so.P. 4
No call required to receive · Send back questions any time
0909 / 12Three steps. No sales theatre.
- Step 01 · Reply< 24 hrs
A senior operator replies.
Not a sales rep. A senior implementation lead replies to your email, confirms your volume, and asks for one piece of context (typically a single sample invoice — fully redactable).
- Step 02 · Scope call30 min
One short call to scope.
A 30-minute working session: your current process, your accounting system, exception cases, accuracy targets. Optional — we can run this asynchronously over email if you prefer.
- Step 03 · Written estimate5 days
A 4-page estimate.
Current cost, post-AI cost, fixed-price deployment scope, week-by-week timeline, 3-year ROI with every assumption shown. You decide what to do with it — no follow-up pressure.
Questions we get every week.
Do you replace our accounting system?
No. Digiform typically works around your existing tools. The goal is to reduce the manual steps between documents, inboxes, spreadsheets, ERPs, and approval workflows. We've integrated with QuickBooks, NetSuite, Xero, Sage Intacct, Dynamics, SAP Business One, and a handful of in-house systems. If your stack isn't on that list, the scope call confirms compatibility before you sign anything.
What makes a workflow a good fit?
Good candidates have recurring volume, repeatable rules, clear exceptions, and measurable manual effort. If the process is too inconsistent or low-volume, we will say so — and recommend you leave it alone. We're not trying to automate every task, just the ones where AI can reliably reduce manual effort and produce measurable payback.
What happens after I submit the estimate form?
A Digiform operator reviews your volume, system, and workflow context. If there is a likely automation case, we send back a practical estimate and recommended next step within 5 business days. If there isn't, we'll tell you that too — and what to do instead.
How fast can this go live?
The first workflow can go live in as little as six weeks when the process is clear, the data is accessible, and the integration path is straightforward. More complex workflows — multiple integrations, heavy exception handling, regulated data — take longer. The written estimate gives you a real timeline for your scope.
What if our documents are weird — handwritten, multi-page, foreign currency, oddball formats?
Good. That's the interesting part. Agentic Document Extraction (ADE) handles handwriting, multi-language, multi-currency, line-item math, and inconsistent layouts — a meaningful step beyond legacy OCR, which we still keep available as a fallback. We tune the confidence thresholds during the parallel-run phase so anything the system isn't sure about gets routed for human review instead of posted blind. The "weird" cases are usually the highest-ROI to automate.
Is our data safe? What about compliance?
Every deployment ships with SOC 2 controls, full audit logs, role-based access, data-residency options, and a documented data-handling policy. We don't train models on your data. Across 60+ deployments to date we've had zero compliance incidents. The estimate document lists the specific controls applied to your deployment.
What does this actually cost?
Implementations typically range from $25K–$120K depending on volume, exception complexity, and number of systems to integrate. The written estimate gives you a fixed price for your specific scope. Operating cost averages $2.36 per processed document including the human-review queue. We don't quote on this page because honest answers depend on your actual workflow — that's what the estimate is for.
What if our volume is too low to justify it?
Below roughly 500 documents/month, the math is borderline and we'll tell you so in the estimate. Some clients in that range still proceed because of error reduction or operator-time recovery rather than raw cost; others wait. Either way you get the honest read — we're not paid to convince you.
Are we locked in if it doesn't work out?
No. Month-to-month after the initial 12-month engagement, no rip-out fees, your data exports cleanly back to your existing systems on request. The deployment is built on your tools as much as ours, so leaving doesn't break your operations team.
How we arrived at $19, $2.36, and every other number on this page.
A note on these numbers.
The figures shown are illustrative benchmark estimates drawn from third-party AP and document-automation research. They are intended to scope opportunity, not to forecast outcomes for your specific business.
Your actual per-document cost, throughput, and accuracy will vary based on your accounting system, document quality, vendor mix, exception complexity, and dozens of business-specific variables this page cannot capture.
The written estimate produced after you submit the form above replaces these benchmarks with figures derived from your real data. Nothing on this page constitutes a commercial commitment or a guarantee of results.
We are not trying to automate every task.
We look for the workflows where AI can reliably reduce manual effort, preserve control, and produce measurable payback. The rest, we’ll tell you to leave alone — in the same written estimate that shows you what’s worth building.
Not ready to hit send?
Book a 20-minute workflow review. We’ll look at one document-heavy process and tell you whether it is worth automating — no deck, no pitch, just operators talking about your back office.